Welcome to the Experiences Canada Family!

Congratulations on registering your child for a reciprocal exchange! Over the coming months you will find this is an experience that not only leaves a lasting impression on your child, but on your whole family. Whether you will be hosting a student in your home, or supporting the youth in their common stay activities, we hope you will enjoy being an ally on their journey to discovering more about this country, its diversity of language, cultures, and history, and about themselves.

We’d like to tell you a little more about Experiences Canada, our programs and services, as well as provide some tips about what you might expect while your child is participating in the exchange. There is even information about opportunities for your youth to stay involved once their trip has ended!

What Parents are saying

This is a program that needs to be more widely known. As parents, we were very impressed with the staff we spoke to. Everyone was very helpful, and willing to find answers to any questions we had. They were very accessible and easy to contact. We have no hesitation recommending the program to other families.

 – Parent

My daughter struggles in our small school with self-confidence. Being in this group this past year has given her confidence and show her a whole big world. She has now chosen to move away and continue her next step in education closer to the new friends she has met through this experience.

 – Parent

I have seen changes in my children and other students each trip. They are using French reflexively on the way home. Increased confidence, pride in being able to travel and live outside of their comfort zone, and knowing their communication skills are improving with each day.

 – Parent

A huge thank you. My twin daughters went to British Columbia in 2017. It was an amazing and memorable growing experience. They are proud of their country, Canada, and its history.

 – Parent

Both my boys (who are in French immersion) did a week-long exchange in Quebec in middle school, with a student staying with us as well for a week each time. They all had great experiences, and I think it was a valuable learning experience for them. Very healthy for them to be exposed to a new family and their different way of living and eating.

 – Parent

frequently asked questions

What if I have youth that have special needs?

We strongly believe that all youth should have equal access to participation in Experiences Canada Exchanges. As such we provide limited funding to support the inclusion of youth with special needs or disabilities, from low-income households, rural or isolated areas and other needs on a case-by-case basis.

What if I have youth that have special needs?What if there are any behavioral issues or other emergencies while on exchange?

Although an Experiences Canada representative is always available to discuss situations, the Group Organizers are responsible for the day-to-day supervision and overall group management. All emergencies and/or incidents are to be dealt with in a timely, appropriate and professional manner by the Group Organizer or another responsible adult from their school or organization. If there is an emergency situation while on exchange, please inform our staff at your first opportunity by calling the emergency phone line number that will be provided to you.

How do I know the host family stay will be safe?

The safety and security of our exchange participants is Experiences Canada’s number one priority. All host families must complete a strict screening process which includes providing references and/or having a home visit by the Group Organizer. We believe that the host family experience is a positive learning opportunity and creates a connection between the youth that would only occur outside of structured activities.

Who is required to obtain Police Checks?

All group organizers and chaperones are required to obtain a Police Record and Vulnerable Sector Check. All members of the host family who are over the age of 18 are also required to obtain a police record and vulnerable sector check.

How do I obtain a Police Record and Vulnerable Sector Check?

To obtain the Police Record and Vulnerable Sector Check please visit your local police department.

Do I need to bring anything with me to complete the Police Record Check?

Please bring photo ID and the volunteer letter which can be found in the Experiences Canada secure website.

What kind of insurance do I need to get?

All Experiences Canada participants are covered by a group accident insurance plan during the two weeks of their exchange. Travel or cancellation insurance, which includes emergency hospital/medical insurance, is not part of Experiences Canada’s plan however it can be purchased directly from our travel provider, or through family plans or independent insurance providers.

Host Family Tips

  • Introduce yourself and let your twin youth know how you would like to be called
  • Be open and communicate
  • Call their family and introduce yourself
  • Give them a tour of the house
  • Let them know about your laundry schedule
  • Give them your meal time schedule
  • Review the week itinerary so everyone is aware of morning wake up time and afternoon schedule
  • Review the pickup and drop off schedule
  • Meal plan for the week-discuss allergies, food preferences, times
  • Make the youth feel comfortable and part of the family

Preparing your youth for Travel

  • Be open to new things — explain to your youth that there twin may speak a different language and eat different foods, encourage them to be open and try new things!! Trying new things will build their awareness for diversity and support their appreciation of differences
  • Establish a schedule on when to check in with you when they are on the exchange
  • Encourage them to communicate with their twin family
  • If they are homesick or if something is bothering them, encourage them to speak about it right away with their group organizer or host family
  • Pack appropriate clothing for weather-speak to your twin family for tips
  • Provide spending money, during the exchange there may be time for youth to shop

Formulaire de demande – Chorale virtuelle:

Remarque : Les frais de participation sont de 50 $ pour une séance de six semaines ou de 75 $ pour s’inscrire aux deux séances. Cela comprend les répétitions, toute la musique et tout le matériel requis, ainsi que la participation facultative au programme d’échange virtuel. Ces frais seront exigibles une fois qu’ils auront été acceptés dans le programme.

Expériences Canada s’engage à assurer un accès complet à son programme, peu importe la géographie, les capacités ou les circonstances économiques. Les demandes de financement de mesures spéciales limitées sont examinées au cas par cas.

Si vous avez des questions au sujet de la chorale virtuelle ou du processus de demande, veuillez communiquer avec nous à l’adresse communications@experiencescanada.ca.

Les candidatures se terminent le dimanche 7 novembre.

Les répétitions hebdomadaires auront lieu les mardis à 16 h, heure du Pacifique (19 h, HE, 8 h 30, T.-N.-L.), du 9 novembre au 14 décembre et du 1 février au 8 mars.

Virtual Choir application
Address / Adresse *
Address / Adresse
City / Ville
State/Province
Zip/Postal
I identify my gender as / Genre: *
Applications are open to youth 12-17 years old.
Which 6 week session would you like to sign up to (you may select both) / À quelle séance souhaitez-vous vous inscrire:

Tell us about yourself / Parlez-nous un peu de vous

What is your singing experiences / Quelles sont vos expériences en chant: *
List as many that apply
Do you sing high, medium, or low? / Chantez-vous haut, moyen ou bas?
Do you play a musical instrument? / Jouez-vous d’un instrument de musique?
eg: Possible scheduling conflicts

Collection and Use of Personal Information

As the parent/guardian, I hereby give my consent for EXPERIENCES CANADA to collect the personal information required for submission to the EXPERIENCES CANADA Virtual Choir. I understand that this personal information is required for the purposes of selection and program delivery and that it will only be used by EXPERIENCES CANADA or disclosed to select third parties who are acting as suppliers, service providers or who provide funds to EXPERIENCES CANADA and who have agreed to protect the personal information supplied by EXPERIENCES CANADA.

//

En tant que parent/tuteur, j’autorise EXPÉRIENCES CANADA à recueillir tous les renseignements personnels requis pour participer à la Chorale virtuelle d’EXPÉRIENCES CANADA. Je comprends que ces renseignements personnels sont nécessaires aux fins de sélection et d’exécution du programme et qu’ils ne seront employés que par EXPÉRIENCES CANADA ou divulgués à des tierces parties qui agissent à titre de fournisseurs, de fournisseurs de services ou de bailleurs de fonds pour EXPÉRIENCES CANADA et qui ont accepté de protéger les renseignements personnels transmis par EXPÉRIENCES CANADA.

By checking “Yes” I indicate that I freely give my consent to the collection and use of personal information of this participant as set out above. // En cochant « Oui », j’indique que je donne mon libre consentement à la collecte et à l’utilisation des renseignements personnels, tel que décrit ci-dessus. *
I understand that my child may have the opportunity to express himself/herself verbally or in written form, create or appear in photographs and/or video recordings at any point during the EXPERIENCES CANADA virtual choir, individually or as part of the group. / Je comprends que mon enfant peut avoir l’occasion de s’exprimer verbalement ou par écrit, de prendre des photographies/de produire des vidéos, ou d’y figurer, à tout moment dans le cadre du programme de Chorale virtuelle d’EXPÉRIENCES CANADA, individuellement ou en groupe. *

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